Exhibitor Rules

Exhibitors shall be bound by conditions, rules and regulations set forth in this form and any changes must be made in writing and signed by an authorized official of Jin Hong Xin Exhibition USA LLC (hereinafter referred to as Jin Hong Xin) who shall have full power to interpret and to alter or amend these rules hereof.

1. Qualification
a. No Exhibitors shall be permitted to exhibit unless they have paid prior to the organizer all of the fees agreed for this exhibition.
b. Exhibitors are required to comply with the Exhibition Centre, the building and all Government rules and regulations of People's Republic of China.
c. Rights of Exhibitors shall not be assignable. No Exhibitors may assign or transfer or sublet the whole or any part of their contracted spaces to any other parties, unless otherwise, the prior written approval shall be given by Jin Hong Xin to the registered Exhibitor.
d. All exhibits should not go beyond the exhibit range stipulated by the Organizing Committee, and be in accordance with exhibiting products listed in this Exhibit Space Contract. No fake, counterfeit and illegal products. The Organizing Committee has the rights to remove those unqualified products, while the resulting risks and expenses should be borne by exhibiting companies.
e. Exhibiting companies should not distribute any materials unless in their own booths, or occupy any passages. All materials not belong to exhibitors are prohibited to be handed out at anywhere at Xiamen Stone Fair. Once found, the Organizing Committee has the rights to confiscate those materials.

2. Insurance
a. The Exhibitors shall be responsible for all risks insurance covered on their exhibits and inside their booth area (including all equipment provided and rented from the Organizer) whilst:
i) At the Exhibition Hall including preparation and dismantling.
ii) The period should cover minimum 4 days before the Exhibition and also 2 days after the Exhibition period, means the Exhibitors should cover all risks insurance during stated period at their own costs.
b. The Exhibitors shall be responsible for the "Public Liability Insurance" to fully indemnify the Organizers, visitors and all other parties against liability at Law for and claimant's costs expenses in respect of:
i) Accidental bodily injury (including death, disease and illness) to persons/workers/visitors and all other parties who enter or stay in the areas / space owned by Exhibitor in respect of the occupational period.
ii) Accidental loss or damages to materials properties arising in connection with the insured's business (other than properties in insured's care, custody or control).
iii)The exhibitors should cover the minimum period of 4 days before the Exhibition date, and also minimum 2 days after the Exhibition date, means, the Exhibitors should cover the "Public Liability Insurance" at anytime when the area/space are occupied by Exhibitors.
c. Any failure to cover the above mentioned "all risks" and "Public Liability Insurance" by the Exhibitors in respect of the said occupational period within the owned area/space, the Exhibitors should fully be responsible for any claims of loss and damages and any further legal liabilities incurred.

3. The Payment of all applications
a. Non-refundable of the total fees payable by each applicant must be made according to the payment terms of this application form which is stipulated at the front page of this application, any failure of payments by the applicant will be responsible for the legal liabilities.
b. Any payment made by applicant in respect of this application are non-refundable due to the canceling, reducing, substituting or non-participation from their application are deemed conclusive of the forfeited the rights of all reservations.
c. Any delay payments for the application in respect of this Exhibition whatsoever, the commitments of reservation made by the Organizer, Jin Hong Xin, will be automatically void or forfeited and also the applicant will be responsible for any incurred expenses and interest as a result of this application.

4. Shipment and Installing
a. The exhibitors will make their own arrangements for delivery and receipt of shipment and storage of crates before move-in time. These services are available from the official general contractor. The exhibitors shall install their booth before the time fixed by the organizer. The organizer shall not be liable for loss of delay due to delivery or booth decoration. 
b. Booth Decoration Time: 8:30-17:00, March 3-5, 2016. Booth Decoration Deposit should be paid to the venue by every exhibiting company when entering into the venue. This deposit will be refunded after all the products are moved out during booth dismantling time. It is suggested to be paid by booth decoration companies.
c. Booth Dismantling Time: after 16:00, March 9, 2016. Before that time, all the items (including goods purchased by visitors) cannot be moved out of the venue. All the exhibiting companies and booth decoration companies should clean out all the items in the booths within the specified dismantling time.
d. According to the regulations of Fire Safety Authorities, wooden materials used in special decoration should be fire retardant board. Or other wooden materials cannot be admitted into the venue. All the special decoration booths (raw space booths) can only have one floor and without top cover. Please do consciously abide by the regulations.
e. For raw space booths, company names and booth number should be shown clearly in the booth design. Partitions facing the adjacent booths should be white clean, without affecting the image of other booths.
f. If exhibitor fails to decorate booth within the stipulated time or show up, the Organizing Committee has the rights to re-arrange that booth.
g. For other details regarding booth decoration and dismantling, please refer to Exhibitor Manual and follow the related rules.

5. Exhibitor Badge
All exhibitors should claim badges at “Exhibitor Registration Counter” in front of Hall C3 by presenting Confirmation Letter at 8:30-17:00 on March 3-5, 2016.  Free badge quota as listed below:

Booth Coverage/m2 6-17 18-35 36-79 80-159 160-400 Over 400
Badge Amount 5 10 20 30 40 50 at most

Over the quota, one badge costs RMB20 while extra name list is submitted before January 31, 2016. On-site badge adding or revising will charge RMB50 per badge.

6. Safety Rules
a. During booth decoration and dismantling time, all staff at the venue (indoor and outdoor) should wear safety helmet. When working aloft (above 2 meters), workers should wear helmet, fasten safety belt and take related safety measures to avoid injuries caused by falling objects. No objects can be hung in the air without prior examination and approval of the Organizing Committee and the venue. No use of unqualified stepstool, or delivering tools or objects by throwing. No alcoholic before work.
b. No airship or balloon at the venue (indoor and outdoor).
c. No smoking at the venue (indoor and outdoor).
d. Exhibits over weight limits cannot be admitted into the venue.
e. Please strictly comply with other safety rules.

7. Photograph and Video Permission
The Organizing Committee has the rights to shoot and film every activities, booths and exhibits in Xiamen Stone Fair and use the photos and videos in fair promotion.

8. Intellectual Property
Exhibiting companies should ensure all their exhibits, packages and promotion materials not to infringe any third party's legal rights and interests, including registered and legitimate trademark, copyright, patent, design and designation, as well as compensating for the resulting loss of the infringed units.

9. The representative of Jin Hong Xin, Sponsor, its Agents shall not be liable for loss, damage or delay resulting from acts of war, civil commotions, strikes or lock-outs intervention or regulation, military activity or any other circumstances which shall make it impossible or inadvisable for the Exhibit Committee to hold the Exhibition at the time and place provided. Jin Hong Xin reserves the right to re-schedule the exposition at an earlier and later date, or change of nature or cancellation in due course. The said Exhibitor shall be acknowledged that Jin Hong Xin have sustained damages and losses as a result of the foregoing as well, and shall and does hereby waive all claims for any damages or compensations in this respect. The sums paid to Jin Hong Xin as fees or otherwise in connection with this Exhibition shall remain as the property of Jin Hong Xin.

10. This agreement shall be governed by and construed according to laws in China. Any dispute between the parties hereof shall submit to the jurisdiction of Courts in China. 
11. The organizer, Jin Hong Xin reserves all rights to refuse any persons or parties enter this exhibition, only paid attendees, appointed persons of the Exhibitor and special invited guests who are accepted by Jin Hong Xin will be allowed to receive the entry badge for admission.

12. All Exhibitors should follow the rules and regulations of the exhibition centre set forth by the centre owner including: operation of booth, booth design, decoration, erection and dismantling, exhibits display, booth operation, water/electrical work, insurance covers for all risks and public liabilities, move in and move out of exhibits or any other current regulations imposed by the Government of P. R. C. or all related authorities.
13. Other
a. Any work carried out in China must be in accordance with the current regulations imposed by the government of the P. R. C. and all related authorities. Any contravention of the conditions will be stopped immediately. The Organizer will not hold responsible for any extra cost or delay so caused.

b. Failure of the Exhibitor at any time before or during the Exhibition period to comply with any of the Exhibition rules and conditions shall automatically deprive the right to participate any further in the Exhibition and no claim for refund of any fee paid shall be entertained by the Organizer.

c. The Organizer reserves all rights to alter and amend any of the regulations herein and issue additional rules if they deem necessary for the orderly presentation of this Exhibition. Any disputes or difference arising out of the interpretation of these regulations or regarding the rights, duties and obligations of the Exhibitors shall be decided by the Organizer, whose decision shall be final.

d. In the unlikely event that the Exhibition has to be adjourned, canceled, terminated earlier or during exhibition period for the acts of God or un-foreseeable circumstances or for compliance with the Government laws and regulations, the Organizer Jin Hong Xin shall not be liable for any damages or compensations. The Exhibitors shall acknowledge that any payment made in respect of this exhibition whatsoever shall not be refundable.


Download Terms & Conditions of Xiamen Stone Fair 2016